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Fund Raising Field Day

How To Organize, Publicize and Run A Fund Raising Field Day For The Honduras Youth Soccer Project

You Are Invited To Give The Cup Of Hope To The Children Of Honduras Through A Fund Raising Field Day

Shipping Fund

One Of The Most Difficult Part of Our Soccer For Life Project Is Funding For

 Shipping To Honduras, Help Us Build A Shipping Fund

Funding Through Soccer Tournaments! 

We Invite You To Become Part Of Our Cup Of Hope Mission.  What is the Mission of Soccer For Life.  What Is The Fundación de Juventud en las Comunidades?

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Creating 21st Century Youth Leaders Through Volunteering and Sharing

You Can Hold A Fund Raising Field Day

What Is A Fund Raising Field Day?

A Fund Raising Field Day is a fun, excitement day where your young athletes can have fun, get exercise, raise funds and build their personal self esteem. A Fund Raising field day is similar to a Donation Concurso we run with our soccer donations in Honduras. The difference, is that there are entry fees for athletes to enter the Field Day. These entry fees are used for defraying the cost of the Field Day and raise funds for shipping to Honduras. In addition to the entry fees, each athlete is required to clean out his or her closet or garage and bring the soccer items found there. In addition, each athlete will attempt to get sponsors for his entry fee as well as for sending to Honduras. We will put together a password protected page for your use once you decide to offer a field day.  In addition we will place your event on our Soccer For Life Fundraising Calendar with a link to your club web site.

Activities to be offered may include those offered in the Donation Concursos in Honduras or you may add additional activities:

The individual sack race tests the person's coordination and personal control of their body.  The winners usually do not start off running as fast as they can.  If they have experience they know how to do it right. Just the right speed, steps short enough to fit inside the sack and timing. Those who fall try to go too fast, take too long steps and do not know where their body parts are. They cannot coordinate running at a certain speed, with steps of a certain distance.  The ones who win often are not the fastest, but the most careful or better thinkers.

The Two person sack race requires two people to be in absolute harmony and cooperate totally.  They must work together and not try to outrun or outshine their partner.

This is a race that tests the athletic ability of a young person.  Those who are in condition usually win these races.  Most of the kids already know who is likely to win this race.  It requires speed, stamina and dedication to win this race

A Soccer Game is the ideal conclusion to the Field Day. But your planning committee will have to decide whether you want to hold one or more games.

Support You Will Receive

Getting Sponsors For Your Athletes

A Fund Raising Field Day can raise funds for the Honduras Youth Soccer Project as well as bring in a large collection of items that can be used here in Honduras. Getting sponsors for the field day is a vital part of the process. Each Athlete will wear his sponsors name on his back. Sponsors will be required to purchase a Soccer for Life Vest for his athlete to wear. These vests can be standard pinnies, but the Soccer For Life Logo must be printed on a piece of paper and affixed to the back. A copy of the logo will to be used along with a place for the name of the company. Alternatively, companies may want to sponsor several athletes and have the vest imprinted.

Support you will Receive

Planning The Field Day

Having a successful field day requires planning. Here are some of things you need to put in place to have a successful field day:

Developing the plan

The plan will be developed by the committee you pull together.  Here are some kinds of meetings you might hold in developing this field day:

A short Charette to:

A Charette will serve to challenge your people to rapidly, openly, and honestly confront the challenge of making your Field Day work.

You will receive complete support for your charette meeting including needed forms and scripts.  In holding a charette your group can generate many possible ideas for the Field Day and Fundraising as it  encourages openness and creativity.

 A charrette involves significant resolves.  The chief items are sufficient space and background materials and an experienced leader.  Graphics must be used so that participants can quickly comprehend the problem and envision alternative solutions.  Background materials must be available at the start of the charrette so that no time is lost in
investigating the problem. A charette for your fund raising day will take a lot of time but it can serve for community building.

We will provide a turnkey donation field day charette program

It will include

Your people will learn from the first charette
The charette will take a minimum of 1 1/2 hours and up to 3.

Training Your Committee

You will need to train your committee members in how to run the field day. It will be a good idea to have a rehearsal with the roles of each committee member chosen to play a particular role.  You could show the power point presentation of these steps. This power point presentation is available to you on a password protected page once you log in to offer a Field Day.

We will prepare a video of the lives of children in Intibuca so your people can understand the importance of what they are doing. The video will show children receiving donated gear and those looking on with longing.

You may also want to show the video tape in your church or other organization.
Videotapes reach a broad audience for participation. People who
cannot be reached in any other way may react to a videotape.

In addition you may create a dry run of your field. Videotapes can be used for dry runs of presentations.  Presenters can act out a presentation and review it on tape.  Critiques can then be made of the presentation in terms of voice modulation, posture, body
language, jargon, use of visual materials, etc.

You might also want to send a copy of the video to your local public access television station.

Securing the Space

Getting a place to hold the field day will not be a problem if you have your own dedicated field.  If your group does not own its own field, you have to obtain space from:

Getting Permission From Parents

You must obtain permission from participants who are not part of your club or group.

Organizing The Field Day

The field day can be organized with the similar framework as the ones we hold in Honduras

Or you can add or subtract activities depending on your local interests.

Publicizing The Field Day

There are several ways to publicize the event:

To publicize the event you will need the following:

How you will use the above will vary.  A key is to always carry you brochures and flyers as well as bookmarks with you to give away.  We will prepare and place them on a password protected page.

Telephone Techniques

You may use the telephone in several ways

The telephone can be a valuable asset in developing your field day.

a.  You can set up a telephone chain to all parents in the club and ask them to call five of their friends or family members

b. You can call local TV and radio channels with a short information release by telephone contact
c. You can set up your answering machine with a message about the field day

d.  You can call local groups like the YMCA, churches and invite them to participate

Media Plan

There are many ways to use the media.  There are newspapers, radio, TV, video, message sign, take one pads, local bulletin boards, distribution of flyers in malls.

Try to get donations of air time and space for use as well as free public service ads.

Some groups get full-size newspaper supplements sponsored by donors.

See if your local Public access channels will video tape your charette and play them over and over to show community activity.  Local cable channels often have news programs, guest editorials, and interviews where project issues can be highlighted.

Internet Strategy

You can do a lot to get people involved through the internet.  Some strategies might include

Video Usage

Most videos these days are found on CDs or DVDs.  That means that there is probably someone in your group with a digital camera that takes short videos. Get that person involved from making videos of meetings to the field day as well.  People understand a video. And it can be used after the event for follow-up.
 

A video may be worth a thousand words.  An easily understood video
Videos of Honduras soccer programs also can be taken to local schools to use with social studies classes as well as to churches and other community group. When the video tape is shown there can subsequent discussion.
.
They can expose our privileged youth with what life is like in other countries and let them share the reality of children making soccer balls from chip bags. Our children can thus feel what these children in Honduras are going through and this can develop empathy.

Personal Communication

Nothing takes the place of face to face communication. Talking to others everywhere you go is an ideal way to spread the word.

Running The Field Day

As a result of all the planning, the walk through can be done as a rehearsal. A dry run often helps but by following the step by step guidelines here you can have a successful field day. 

Steps include:

Getting commitment from the youth and adult who will be running the field day

Having them practice the defined event they will be doing.

 If someone is handling the potato race you need to show them how the potato race is done.  Where the youth must stand. Making them wait until the count of three, etc.

Getting needed material together

Tools for the meet

Prizes and awards

Organizing Donations Of Funds and Uniforms

Collecting entry fees

You will charge a small fee for individual athletes as well as teams. This should be collected by two very trustworthy volunteers.  In addition you may collect checks and other donations. You will need to take the names of everyone who gives cash so we can supply them with donation tax certificates.  All fund must be send to Soccer for Life to this address.

Shipping Donations To Honduras

When the donations of soccer gear come in, count the items.  pack them in boxes no bigger than 24 x 24 x 18.They should be labeled and have a donation invoice within the box.  Also email Dr. Cross at honducopa@yahoo.com with the list of donated items from your group.

We would also appreciate your send photos of the charette and of the field day. For every field day that your group runs we will put you website highlighting your group and showing your photos.  Make sure you get photo releases from the parents so we can use their kids images on the website.

Sending Funds To Soccer For Life

Funds can be sent the following way:

A.  Checks and money order

B.  Western Union

C.  Direct Deposit

D.  PayPal

Activities For Non Athletes or Nonactive Members Of the Group Or Committee

There are many youth and adults who would love to be a part of this project but are unable to walk, have hearing and vision limitation. Then there are those who are temporarily disable. They too can participate.

Nonactive members can:

a.  Man tables at the event

b.  Make presentation of slides and PowerPoint

c.  Take photos and make drawing of the project

d.  Give out materials

e. Collect donations.

Good luck on your fund raising field day.  We at Soccer for Life are interested in helping you with your event. As soon as you decide on the date, we will put up a webpage about your event and send traffic through it from the Soccer for Life page.

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How to Prepare Your Donations

Your donations will be shipped to Honduras in the boxes you send. Please send in sturdy boxes no larger than 22 x 22 x 22 to:

The boxes should be no bigger than 22"x22"x22". Place items inside plastic garbage bags and close them before putting the soccer gear in the boxes. The boxes will be shipped by boat and this ensures they do not get wet. The boxes should be labeled with two labels:

From

Dr. Carol Cross

Soccer for Life, Inc.

5102 N. 60th Drive

Glendale, AZ 85301

To

011-504-783-0199 or 011-504-783-2293

The donated items must be itemized on the Donation Invoice Sheet. A copy must be placed in each box as well as a separate copy must be sent to Dr. Cross.  Make sure when you send her the envelope of the donation sheets, you tell her it is for the Soccer for Life Donation project.

Honduras Soccer Volunteer Program

 tourworld1@aol.com

Soccer For Life is a 501 (C)( 3), a nonprofit organization dedicated to making the world’s most popular sport available to all the children of the Western Hemisphere. We need old soccer balls, shin guards, old soccer shirts and shorts, repair them, hold fund-raisers and develop training and coaching for Honduran street and mountain children.

To find out more about Soccer For Life and its program for Youth contact Dr. Carol Cross, honducopa@yahoo.com

Tax Deduction Statement Is Available.

Soccer for Life is a non profit 501-(3) C organization designed to enable all the children of the Western Hemisphere to have the opportunity to play soccer, the beautiful game.  Soccer for Life has received a determination of tax exemption from Federal Income taxes . All contributions to Soccer For Life, Inc., are deductible under section 170 of the Code. That means that donations of cash as well as equipment, used soccer gear, vehicles, etc., receive a tax deduction from IRS. Any donation will be valued and you will receive a statement from Soccer for Life, Inc., that you can use to deduct from your income tax. We are classified as a public charity under 509 (a) (2) of the IRS code. We function under the laws of the State of Arizona and carry an Internal Revenue Service "Recognition of Exemption", No. 17053296009004.

Setting Up the Intibuca Youth Soccer Center

Soccer For Life is planning to set up the Intibuca Youth Soccer Center for our teams we will be developing. Because of the fact that many of our Youth-At-Risk have not yet learned the social manners of those in mainstream youth leagues and soccer clubside, we feel that these youths should play among themselves until they gain better social skills.

We will be teaching soccer skills, social skills and character skills such as teamwork, dealing with anger and self control.

Need More Information About Donating Soccer Gear, Getting Involved With The Intibuca Youth Soccer Center Or Becoming a Volunteer? Want to get involved? .

Links To The Soccer Gear Donation Project

Donation and Sponsorship Opportunities

CLICK HERE